Helpful information and ideas to be a successful Table Captain!
WOMEN’S EMPOWERMENT LUNCHEON
3rd Annual Luncheon to Benefit Family Pathways
Maranatha Assembly of God, 24799 Forest Blvd., Forest Lake
Saturday, Sept. 28, 2019, 11:30 am–1:30 pm
- Registration & Exhibit Tables | 11:15 AM
- Program & Salad Luncheon | Noon – 1:00 PM
- The Women’s Empowerment Luncheon is complimentary
- All guests will be invited to make a meaningful donation at the event
- No minimum or maximum gift is required
About Keynote speaker and performer Kat Perkins
Kat competed on season 6 of NBC’s The Voice and finished as a Top 4 finalist. Since then she has performed worldwide in over 10 countries and almost all 50 states, sharing her message of being Fearless and inspiring others through the power of music. She is a nationally recognized motivational speaker, world-touring entertainer, humanitarian and founder of her own non-profit organization.
Your contact person:
Allison Wolf – firstname.lastname@example.org
TIMELINE & TASK LIST FOR TABLE CAPTAINS
To Do Now:
IDENTIFY AND CONTACT YOUR LIST OF POTENTIAL GUESTS
- Family Pathways will provide you with an electronic invitation and printed invitation at your request. Let your friends know you are hosting a table that you would like them to join you. However, PERSONAL CONTACT IS ESSENTIAL. Write a personal note to your guests with their invitation or call them to ask them to join you.
- Network: family, friends, colleagues, business associates, members of clubs, church friends, etc.
- To fill a table of 8, you will need to initially identify at least 20 potential guests.
TALK UP THE LUNCHEON
- Bring up the luncheon in conversation, even to people you don’t know very well. You never know who might have a connection to Family Pathways and/or the issue of relationship violence. Share your passion and commitment with others. Let them know why Family Pathways is important to you.
- Utilize your Facebook, Twitter or other social media platforms to promote the Women’s Empowerment Luncheon. Go to Family Pathways Facebook page, like, and share the Women’s Empowerment Luncheon posts on our page with your FB friends.
- Follow up with your invitees. We will provide you with sample emails, which you may use to contact your potential guests. Encourage them to attend the luncheon and sit at your table. For guests who aren’t able to attend, invite them to make a gift in honor of the luncheon.
- Continue to follow up with your invite list and collect RSVPs. RSVPs are due September 15, 2019.
- You can RSVP by simply sending your list to email@example.com Or you can ask your guests to RSVP for themselves online at FamilyPathways.org, ask them to click your name as their Table Captain! Family Pathways will keep you updated on which of your guests have responded.
CONTACT YOUR GUESTS
Thursday, September 26
- It’s probably been a while since your guests have RSVP’d so calling the day or two before the luncheon reminds them not only of the date and time but that you’re expecting them and look forward to seeing them. Give them a phone call or send them an email with last minute details.
ATTEND THE LUNCHEON
Saturday, September 28
- Table Captains should arrive no later than 11:15 AM to greet their guests and make them comfortable. Encourage your guests to arrive early. We do start and end on time. We don’t want them to miss a minute!
After the Event
THANK YOUR GUESTS
- Send your guests a thank you note or email, or give them a call. Let them know you appreciate their time and their gift. All event donors will receive a phone call by a Family Pathways Board or Staff member as well.
TIPS FOR INVITING GUESTS
- Let people know your personal connection to Family Pathways. Your story often means as much to your friends and colleagues as it means to you. Your personal connection may be an experience you had, or witnessed. It could be a story you heard or person you heard speak. You’re special – because not everybody cares.
- Create a Facebook event for your table. Talk on your social media platforms about your role as a Table Captain. Invite everyone you know. Not only will you find people want to be involved, but they’ll see you as someone who cares. Sometimes you learn things about your friends and colleagues you never knew.
- Be up front with everyone about the event being a fundraiser. There is no up-front cost to attend the luncheon, but we will ask for a meaningful contribution at the event. There is no minimum or maximum gift required. Resist the temptation to decide for your friends is they can make donations or not. Everyone deserves the invitation to contribute to something they feel is important, and they will decide for themselves what they can or cannot afford.
- It is very important to follow up with people you don’t hear back from. Just because they don’t follow up with you does not mean they are not interested in joining you. People get buy and forget to RSVP even though they have every intention of attending the event.
- If an invitee is unable to attend the luncheon, consider asking them to make a tax-deductible gift to Family Pathways. It is also a nice way for your friends to honor and recognize your involvement.